Now it's time to get all your locations running on Soigné. Below is a typical timeline for rolling out the full Soigné system: from your first hire to your first fully automated pay run. The three phases build on each other: get contracts right, run pay, then bring scheduling live so hours flow into salary admin automatically.

The red flags 🚩 indicate important onboarding milestones.

Recruitment & contracts

1.1 Recruitment live. Start hiring - Replace your current recruitment form with Soigné's widget. Here's a link to the SDK for your web developer, but we're happy to help out as well. When live, the first applicants come in and job offers can be created and sent to new joiners 🚩

1.2 Employment data imported - We migrate your employee & salary data to Soigné. It becomes your central place for all employee information: docs, notes, messages, contracts, scheduling, leave and sickness. Since most restaurant groups use a combination of their scheduler, payroll system and Excel for employee data, this part of the migration will feel like a breeze. You'll instantly get overview and control.

1.3 Reference functions & skilled worker mapped - A mapping of reference functions and skilled worker classification is required for a compliant setup.

1.4 Task management implemented - With Soigné as your single source of truth, you'll get an overview of every recurring HR task that needs to be done. Fully compliant and no more switching between (disconnected) systems. To give you an idea, here are some of the tasks we generate:

👉 Renew or end contract
👉 Confirm or end probation period
👉 Sign contract
👉 Raise salary (birthdays under 21)
👉 Raise salary (CAO)
👉 Offer fixed hours (WAB)
👉 & many more...

With task management in place, Soigné becomes the leading system for all employment data 🚩

1.5 Additional documents uploaded - Upload any documents you have for your team: IDs, contracts, work permits, and so on.

Pay

2.1 Pay cycle closed in previous payroll system - You close last month in your current system before the handover.

2.2 Pay history migrated - We migrate your salary history from the current year. At year-end, employees receive one annual statement from Soigné.

2.3 Analysis & setup confirmed - We run an analysis of your payslips and ask you to confirm your setup. We look for unusual wage components, non-standard configurations, and compliance issues. Many teams use the migration to Soigné as an opportunity to audit their salary administration and start fresh with a clean setup.

2.4 Fixed hours paid - With contract data leading in Soigné, your fixed hours run is ready to go 🚩

2.5 On-call hours paid - For the first on-call run, you manually add approved hours, leave, and sickness to Soigné. From next month, once Scheduling is live, this is fully automated 🚩

2.6 Wage journal entries synced - Soigné generates your wage journal entries for bookkeeping. You can download them after each pay cycle, or use our Exact or Twinfield integration to sync them automatically to your accounting ledger.

Scheduling & hours

3.1 Permissions & task owners set - Set who's responsible for each task in Soigné and invite your managers to get access.

3.2 Managers onboarded - Managers receive step-by-step articles from our Help Center. We also host public video sessions, and for larger groups we open a temporary WhatsApp group during onboarding.

3.3 Scheduling scenarios & teams ready - Create your scenarios (scheduling templates) and set up your teams in Soigné.

3.4 Schedule published, employees invited - Employees are invited to the app once the first schedule is published 🚩

3.5 Start clocking in Soigné - On the first workday of the new month, clocking starts in Soigné 🚩

3.6 Overtime & leave balances migrated - Once you've finalised overtime and leave balances in your previous system, send them over and we'll migrate them to Soigné. From this point on, Soigné leads on worked hours, sickness, and leave. Well done! You've made it to the finish 🏁

Oops, we couldn't find what you were looking for

All HR tools in one system.

Built for restaurants.